GhostConvey Notes

Consents – Integration of Deeds Office Property Search Results

Deeds Office Search – Search Options
The search privilege options for the use of the integrated Deeds Office Searches are allocated in <Setup> \ Firm Details \ General \ 'Deeds Office Searches'.

The available options are - 
•	Always ask before performing a search
•	Always start a matter from a search
•	Never start a matter from a search

First Search - Alerts
•	Each Deeds Office search incurs a cost – notes relating to these costs are shown.
•	Click 'Next'
•	If registered for Windeed, capture Username, Password and Company ID.  
•	To register follow the prompts.

Open a consent using data returned by a deeds office search – all data will be integrated into the relevant fields.

A Deeds Office search may be activated using any of the following information 
•	Erf number
•	First Name and Surname of current registered owner
•	Deeds Office document number

To launch a Deeds Office search from Consents
 
Click on 'New' 
A 'Dialog box' appears with the prompt - ‘Import Deeds Office Search information?’ 
'Yes' allows the Deeds Office Search to proceed 
'No' cancels the search.  
If 'Yes' then each screen must be completed.

A search can be performed using any of the following three criteria:-
•	Owners details
•	Property details
•	Deeds Office document number

To search on 'Owners Details' one of the following is to be selected:-
•	Person
•	Juristic Entity

To search on 'Property Details' one of the following is to be selected:-
•	Street Address
•	Erf
•	Sectional Scheme
•	Farm
•	Agricultural Holding

To search on 'Deeds Office document number' enter the following details:-
•	Deeds Office
•	Document Number

The mortgagor details are returned from the search.
The imported mortgagor/s information is taken from the 1st property.  If there is more than one bond being cancelled over multiple properties, ensure that the correct details have imported per bond being cancelled.

•	The mortgagor/s details can be edited.

•	The saved search results can be found in the 'Deeds Office Search Results' print task, in pdf format.

Note: To view all matters opened using a Deeds Search click the 'View' button on the Toolbar and select 'D.O. Searches Consents'