Andres Sepp explains as follows with regards to the queries and comments regarding the three tables below:
There is currently no functionality in the Deeds Registration System to capture specific queries or notes which cover "Valid rejection queries", "invalidly rejected" or "incorrectly rejected" reasons.
Should the above be implemented the pointing of fingers will also have to be specific in order to produce statistics. I support Allen's comments below on this matter.
The current Deeds Office Tracking System (DOTS) provides internal reports to management on rejection reasons. These internal reports only deal with certain processes and not specific queries or notes. Examples of these rejection reasons are as follows: - Rejected at Lodgement - non linking, Rejected at Lodgement - account suspended, Rejected at Prep - held over too long, Withdrawn at Prep on request etc. There are currently 49 of these rejection reasons utilised in DOTS. These "statistics" however are not available to conveyancers
If one draws a DOTS report at a Deeds Registry where a specific deed has been rejected one or more of the rejection reasons will appear in the tracking information. The rejections reported in the tables below include all rejections.
The electronic registration of deeds should, in the future, be able to produce all of the necessary statistics on queries or notes which will aid in assessing the performance of examiners and conveyancers alike.
The tables read as follows: